Historian Committee Guidelines
This committee keeps an Auxiliary scrapbook containing pictures, programs, news clippings and other items of interest to the organization. There are 15 - 20 sealed containers of scrapbooks, historical books and records in the Auxiliary Archives at the AAA office in St. Joseph, MO.
The Auxiliary Advisor (immediate past President) will keep the scrapbook for one year, after which it will be placed in the American Angus Association archives. Remind the Auxiliary Advisor (immediate past President) to contact the American Angus Association and send it to the office directly at the end of October, and notify Historian Chairperson that this has been done.
Remind the Activities Director that no American Angus Auxiliary material may leave the Auxiliary Archives without the approval of the American Angus Auxiliary president, the Executive Committee or the Historian Committee Chairperson in conjunction with AAA office staff and complying with directives which are clearly displayed on Auxiliary archives containers.
Do not allow archives to become lost or borrowed.
The following should be included but in but not limited to the scrapbook:
- Program from National Junior Angus Show that includes info regarding the National Junior Showmanship Contest.
- Copy of the Annual Report
- Copies of committee lists and committee reports
- Minutes from all meetings (Annual, Midyear and executive)
- Budget, financial reports and year end closing reports.
JANUARY – DECEMBER
Continue to search for missing scrapbooks - 1970, 1971, 1972, plus 1976 - 1990 (except 1986).
DECEMBER
The Historian Committee chairman should write the committee members a letter thanking them for serving on the committee and asking them to be aware of photos and stories of interest to the National Auxiliary scrapbook. Those items should be sent to the committee chair. Committee members should encourage state auxiliaries to send clippings and pictures to the Chairman of the Historian Committee to be included in the National Auxiliary Scrapbook.
Contact the Angus Journal, Angus News, Angus Magazine, Angus Topics and state Angus newsletter editors at the beginning of the year to notify them that you are the chairperson of the Auxiliary Historian Committee. Include your name and address. Let them know that as Chairperson it is helpful to you to receive a copy of the Angus Journal and other Angus publications each month from which to obtain articles.
The Chairperson should keep a record of committee expenses and turn them into the bookkeeper for reimbursement.
JANUARY
Make sure the Auxiliary President includes a request to solicit scrapbook items in columns, letters, e-mails, and news releases to State Presidents and National Committee Chairpersons and Executive Committee members. This notification should be sent by February with a follow-up in August.
AUGUST
Ask the Auxiliary President to include a request to solicit history book items in columns, letters, e-mails, and news releases to State Presidents and National Committee Chairpersons and Executive Committee members.
Contact each National Committee Chairperson to request material from their committee activities during the year.
NOVEMBER
Take the completed Auxiliary Scrapbook to the Annual Meeting to be presented to the retiring Auxiliary President.